BOOTH AGREEMENT

No company will be added to the floor plan until a full payment has been made AND this form is filled out and submitted to show management.

Booth Payment Due Dates:

New York 2026

Payment due in full.

California 2026

Payment due in full.

Orlando 2027

Payment due in full.

(New option, use Shop Pay powered by Affrim at checkout to split your booth payment)

You have 7 days to pay for your booth after completing your booth agreement form.

Should you not pay, your company will be removed from the floorplan for non-payment. You will have the option to rejoin only if a booth space is available and when full payment is received. You will only lose your space if there are no booth spaces available or if you choose not to come back.

What's Included:

Each booth space will include: 8′ high back drapes, 3′ high side drapes, 1 waste bin, 2 exhibitor badges (non-transferable) , 2 chairs, and 1- 6’L’ x 30”H draped table per booth space, 10 Amps of power.

Only one company is allowed per booth. Anyone who wishes to share a booth with another company must purchase a second booth. Booths are non-transferable. By Fire Marshal regulations, exhibitors may NOT extend their displays or products past their allotted booth space. This will be strictly enforced.

All exhibitors are required to carry liability insurance. Any damage caused to the venue, show management’s property, or other exhibitors, will be the financial responsibility of the company that caused the damage. Any charges incurred will need to be paid in full or you will not be allowed to exhibit at future shows.

Cancellation/Refund Policy

Our refund policy is structured based on when you choose to cancel your booking. If you cancel within 30 days of making your booking, you are eligible for a 75% refund. For cancellations made well in advance—specifically 120 days or more before the show date—a 50% refund will be issued. If the cancellation occurs between 90 and 119 days before the performance, the refund amount decreases to 25%. Please note that any cancellations made 60 days or less before the show date are non-refundable.

1. A $300 cancellation/administration fee per booth space will be retained for all canceled booths, regardless of the date of cancellation.

2. Booth payments are refundable on a tiered basis.

3. Strictly no refunds of any kind will be issued after 60 days. No exceptions.

4. All cancellations must be in writing via email to show management.

5. Booths may NOT be shared with other companies. Only ONE company name per booth space is allowed.

6. Booths are non-transferable and may not be sold by the exhibitor to another company without the express, written permission of Reefapalooza show management.

8. Reefapalooza reserves the right to reschedule and/or move the show location. Should the show be postponed and/or canceled, booth and sponsorship payments will transfer to the next show date for the same show city. No refunds will be issued.

9. Reefapalooza reserves the right to move exhibitor booths for any reason including, but not limited to, Fire Marshal regulations, expo company issues, show date or venue change, reduction or addition to the floor plan, or other unforeseen circumstances.

10. The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the reasonable control of Reefapalooza, including, but not limited to acts of God, pandemic, government act or restriction, disaster (i.e.: hurricane, flooding, fire), casualty, strikes, riot, civil disorder, war, or fire marshal regulations.

Please choose show you are interested in Exhibiting in: *

California 2026
Orlando 2027
New York 2027

Booth Choice *

(as it will be listed on the floorplan)

Company Website/Social Media Profile

Including https://

Logo

What will you be showcasing at the show?

Business Description we can use on social media

This is what show attendees will see, market your company to make an impact.

Please include the information to our main point of contact for the show:

Exhibitor Badges

2 exhibitor badges are provided with each booth space.

2 additional exhibitor badges will be allowed per booth space, for a charge of $30.00 each.

2 extra will be $50.00 each.

For a MAXIMUM of 6 badges per booth.

Each person working at the booth must have a badge and wristband for the entire set up and duration of the show.

Wristbands are NON-TRANSFERABLE.

(2 per booth space at no charge)

(2 extra maximum per booth space at $30 each)

(2 extra maximum per booth space at $50 each)

Welcome Bags

This is the PERFECT opportunity to get your company's name out to hundreds of attendees. We realize it's expensive to attend the show and you've put a lot of time and effort into your planning and budget. The show's attendees are what makes this show a success for the exhibitors, year after year, and we don't want to disappoint them.

Count me in for Welcome Bags!

What would you like to donate to the Welcome Bags?

Please keep in mind we need 1,000 (500 welcome bags are distribute per day)PLEASE, No flyers, Coupons or Paper Products unless they are attached to a physical product.

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Raffle Donations

This is a great way to promote your company and get your name and products out to thousands of attendees. The raffle is a huge draw and if you have ever exhibited at the show, you know it gets crowded!

Which Day are you donating to

Saturday
Sunday
BOTH

Please list what you would like to donate to the Raffle and the retail value:

Exhibitors are responsible for providing Reefapalooza with updated and accurate contact information.

I understand and accept the policies of Reefapalooza 2026/2027 Terms and Conditions *

The Reefapalooza exhibitor package with detailed show information will be sent to all exhibitors approximately three months prior to the show, or as soon as it is available. By reserving a booth at the show, you agree to the rules and policies set forth by Reefapalooza, the expo company, and the venue.

Reefapalooza

5414 Central Florida Parkway

Orlando, FL 32821

Phone: (407) 777-8235

Fax: (407) 856-1919

Email: contact@reefapaloozashow.com

BOOTH AGREEMENT

Booth Payment Due Dates:

Raffle Donations

Thank you for signing up for Reefapalooza, you will receive an invoice shortly and a confirmation email when your reservation is complete.

Thank you for signing up for Reefapalooza, you will receive an invoice shortly and a confirmation email when your reservation is complete.

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