How to Reserve and Pay for 2027 Booths
Please follow these steps to lock it in.
Locate Your Booth on Expo FP
Click the button below to access the 2027 Expo FP Floorplan. Search the map to find your specific booth location from the 2026 show.
Reserve Your Space
Click directly on your booth on the map. A pop-up window will appear displaying the booth details. Click the "Reserve" button.
Note: If your previous booth is marked "unavailable" or you wish to move locations, please contact us directly.
Confirm Your Company Information
Fill out your company’s contact details in the reservation prompt on Expo FP to temporarily lock the booth under your name.
Submit the Booth Agreement
Once you have clicked "Reserve" on Expo FP, you will receive an email from us with a link to the Booth Agreement Form. Fill out the form on our website. Your reservation on Expo FP is not finalized until this agreement is submitted.
Complete Your Payment
After submitting your agreement form, keep an eye on your inbox! You will receive an automated email containing a link to pay for your booth. You have 7 days to complete your payment in full.
(Need flexibility? Select the Shop Pay option at checkout to break your total into smaller payments over time).
Register For Extras
Need saltwater, extra badges, or want an extra ticket to the vendor social? Fill out this form to register your purchase.
Pay For Extras
Need saltwater, extra badges, or want an extra ticket to the vendor social?
Reefapalooza
RAP Orlando 2027 Booths
← Scroll to see all details
| Booth Choice | Price | Available Booth Numbers |
|---|---|---|
| RAP Orlando 2027 Corner | $1,900.00 | 101, 113, 123, 135, 139, 147, 212, 213, 222, 223, 233, 234, 238, 239, 248, 312, 313, 322, 323, 335, 338, 339, 412, 413, 423, 434, 435, 438, 439, 447, 512, 522, 534, 535, 538, 539, 546, 601, 607, 611, 613, 615, 638 |
| RAP Orlando 2027 Double End Cap Center | $4,000.00 | 101, 119, 201, 217, 219, 249, 301, 401, 501, 517, 519, 523, 535 |
| RAP Orlando 2027 Aisle | $1,750.00 | 103, 105, 109, 111, 202, 203, 204, 206, 207, 208, 209, 210, 211, 224, 225, 227, 229, 231, 232, 241, 242, 243, 245, 247, 302, 303, 305, 306, 307, 308, 309, 310, 311, 324, 325, 326, 327, 328, 329, 330, 331, 333, 340, 341, 342, 343, 344, 345, 346, 401-1, 402, 404, 405, 407, 408, 409, 410, 411, 424, 426, 428, 430, 432, 433, 440, 441, 442, 443, 444, 445, 502, 503, 504, 505, 506, 508, 509, 510, 511, 524, 525, 526, 527, 528, 530, 531, 532, 533, 540, 541, 542, 543, 544, 545, 602, 603, 608, 609, 610 |
| RAP Orlando 2027 Quads | $7,600.00 | 233, 317, 417 |
| RAP Orlando 2027 Reef Creative Marketplace Isle | $600.00 | 619, 621, 623, 625, 627, 629 |
| RAP Orlando 2027 Reef Creative Marketplace Corner | $700.00 | 617, 631 |
| RAP Orlando 2027 Wall | $1,550.00 | 125, 127, 129, 131, 133, 141, 143, 624, 626, 628, 632, 640, 642, 644 |
Check your booth number
Have Questions?
Orlando | Exhibitor Details
Payment Deadlines
Floor Plans
Booth Information
Each booth will include: 8′ high back drape, 3′ high side drape, 1 ID sign, 1 waste bin, 2 exhibitor badges, 30 gallons of saltwater (if pre-ordered), 2 chairs and 1 – 6’ x 30” draped table per booth space. Corner booths do not receive extra tables. Additional tables must be ordered directly with SMG, or you may bring your own tables for your booth.Only one company is allowed per booth. There will be no sharing of booths with other companies. Anyone who wishes to share a booth with another company must purchase a second booth. Only one main company name sign/ banner is allowed per booth. Booths are non-transferrable. Exhibitors may not extend their displays or products past their allotted booth space. This will be enforced.Any exhibitor booth that becomes available because of a no-show will revert to show management. If you wish to occupy a no-show booth, please notify show management and we will let you know if there is an option to purchase the additional booth. All final decisions will be left to show management.
Booth Agreement Forms
Hotel Information
Caribe Royale Orlando
8101 World Center Drive
Orlando, FL 32821
Shipping and Receiving
Advanced Warehouse: Must arrive between Monday, March 23 – Friday, April 17, 2026.
Direct to Show Site: Cannot arrive before 8:00 AM on Friday, April 24, 2026.
Note: Any shipments arriving before Friday at the venue will be refused.
Exhibitor Lunches
Reefapalooza will be providing a box lunch to exhibitors both Saturday and Sunday. • Maximum of two (2) vendor lunches PER BOOTH. • Meals are not transferrable. • Pick up time is between 12:30 pm and 1:30 pm ONLY.• Exhibitors who do not pick up their lunches within the allotted time frame will forfeit their lunch• Lunches will be checked off as they are picked up. • The hotel has several restaurants and a café if you need additional lunches or snacks. "
Exhibitor Kit
Local Maps
Loading Dock Maps
Vendor Setup
To ensure a smooth setup for everyone, move-in is scheduled in tiers based on booth size and location. Please adhere to your assigned time:
- Friday, April 24, 20268:00 AM – 11:00 AM: Targeted Move-In (Booths 20x20 or larger, or those with heavy machinery/forklift needs).11:00 AM – 8:00 PM: General Move-In for all exhibitors.8:00 PM Sharp: Building locked. No further entry allowed.
- Saturday, April 25, 20267:00 AM – 10:00 AM: Final "Hand-Carry" Setup Only. (No large equipment or forklift service available).10:00 AM: Loading Dock closes and locks.11:00 AM: Show Floor opens to the public.
Badge Information
Important: Badge names will not be pre-printed this year. Each person picking up a badge will write their name and company name on-site.
- Allotment: (2) Exhibitor badges are provided per booth space.
- Additional Badges: * First (2) extra badges: $30.00 eachAny further badges: $50.00 each (Limit 2 additional)
- Pick-up: Badges and required wristbands must be picked up at the loading dock or reception prior to unloading.
- Wristband Policy: RAP staff must apply your wristband. No wristband, no admittance. Replacement fees apply for lost bands ($75 Friday / $50 Saturday / $25 Sunday).
Saltwater Orders
Saltwater Delivery Up to 30 gallons of saltwater is provided per booth. Additional saltwater will be available to for pre-purchase at $2.00 per gallon. RO water will NOT be provided at the show. All saltwater orders must be emailed to contact@reefapaloozashow.com no later than Friday, March 26, 2026. Payment is due at the time of the order. Payment is due when water is ordered. If your order is not received by the deadline, we cannot guarantee water will be available. You MUST pre-order; even the 30 gallons that comes with the booth. This is the only way we can get an accurate count on how much water we need to order so we do not run short at the show.Saltwater will be distributed on Friday only by Reefapalooza staff. No saltwater delivery service by show staff will be available on Saturday. Saltwater will be available from 7:00 AM-10:00 AM on Saturday morning, however you will be responsible for your own water distribution on Saturday.Salinity: Saltwater is provided by the show’s Saltwater Sponsor, Two Little Fishies. Salinity may vary. Please bring your own hydrometer to test the salinity of the saltwater. You are responsible for your own adjustments.Since the saltwater is being trucked in, we highly suggest you work out a back-up plan in case the truck breaks down in transit or is late due to unforeseen circumstances. Although this has never happened before, you may wish to reach out to local stores to find out who can provide saltwater on short notice, or plan to bring extra water with you to the show.
Tents/Fire Marshal
Tents must be flame-retardant with documentation.
For safety and fire code compliance in Orlando, tents must be properly spaced and cannot be installed directly side-by-side in large continuous rows. Fire safety guidelines require clear separation between tents to maintain emergency access and safe egress paths.
Because of these spacing requirements, no more than two tents should be installed directly adjacent to one another without a separation gap. A clear space must remain between groups of tents to maintain proper emergency access and safety clearances.
To ensure everyone can use tents while staying compliant with local regulations, we strongly recommend that exhibitors communicate with the booths next to them before installing a tent. Coordinating with neighboring booths allows you to:
- Avoid placing two tents directly side-by-side
- Maintain the required safety spacing between structures
- Ensure that aisles and emergency access points remain clear
- Create a layout that works for everyone in your row
Please speak with your adjacent booth neighbors during setup to coordinate tent placement and avoid conflicts. Reefapalooza staff may ask exhibitors to adjust tent placement if safety spacing requirements are not met.
Our goal is to keep the show safe, organized, and enjoyable for everyone while remaining compliant with local fire and venue regulations.
Wifi
Wired and High-Speed Wireless Internet access is not provided in the convention center. You will need to order your internet from the Caribe Royale prior to the event. Please note hot spot connection speeds are not guaranteed and not always reliable inside the convention center. Please refer to your exhibitor kit for the “Exhibitor Internet Request Form” to place your internet order.
Electricity
There will be 24-hour 10 AMPS 120V electrical service (per booth). This is being provided and paid for by show management for no extra charge to you. Exhibitors will need to provide their own extension cords and power strips to access. There will be an extra charge for any extra power needed above the 10 AMPS provided. Extra power should be ordered from the show electrical service provider, Encore, prior to the start of the show. Encore will be doing audits of electrical usage. Anyone going over the 10 AMPS provided, will be paid for by the exhibitor directly to Encore.
Show Schedules
Graphics available around 14 days out.
Welcome Bags
Donating to the welcome bag is a great way to get your name out to the public and to draw attendees to your booth. You can put your logo on just about anything! Some items you might consider donating are pens, plastic cups, food samples, towels or touch screen cleaning cloths, paper pads, car stickers, key chains, luggage tags, stress balls, bracelets, flashlights, and coupons. We will not be accepting any fliers, tri fold brochures, business cards, or other informational fliers. You are welcome to pass these out at your booth. Coupons should be for use at the show or on your website. Do not forget to include your booth number.The minimum requirement is 1,000 pieces per company for the welcome bags. We give away 500 welcome bags each day! We will accept welcome bag donations up to two weeks prior to the show. Please do not send welcome bag samples on pallets. We pre-pack all welcome bags. Please do not drop off welcome bag donations at the show, as we cannot guarantee your items will be added to the bags.
Sponsorship Opportunities
Importance of updating ExpoFP with their company name and logo.
Update Your Interactive Floor Plan Profile
We are utilizing ExpoFP for our interactive show floor map. This is the primary tool attendees use to navigate the show and find specific vendors. To ensure you are visible to our guests, you must update your profile.
- Why it Matters: Updating your profile allows attendees to see your Company Name, Logo, Website, and Description when they click on your booth number.
- How to Update: 1. Look for an automated email from ExpoFP, or login to your ExpoFP account.
2. Click your unique access link provided in that email.
3. Upload a high-resolution logo and verify your company details.
Multi-Show Discount Details
Merch discount code
